Request Availability Change from My Calendar

Note: This information applies to submitting availability change requests from My Calendar. If you are using My Schedule for employee self-service, see Request Availability Change from My Schedule.

Employees can enter and request availability changes and let their employers know when they are available or not for work. The availability changes can be for a one-time event, for a single or multiple days, or to the long-term schedule.

To submit requests from the Calendar to change your availability:

1. Open the Calendar by one of the following methods:
   • Click Tap Main Menu  > My Information > My Calendar.
   • Click Tap Home  > My Schedule. 
   • Select the Manage My Schedule tile A container that provides navigation or action from its summary view..
2. Do one of the following:
   • Click Tap New Request  . Select Availability Change.
   • In the schedule, right-click on any day in the future. Click Tap Availability Change . 
   • From the Manage My Schedule tile, select Change My Availability.
3. In Availability Change, select one of the following:
   • Availability Request: Change availability once for a single day or multiple days. Click Tap Apply; go to Availability requests.
   • Availability Pattern Request: Change availability to your longer-term schedule pattern. Click Tap Apply; go to Availability pattern change requests.

Availability requests

1. Click Tap the day or days on which to change your schedule.
2. Click Tap Next.
3. Select the days of the week or click tap Select All.
4. Click Tap Edit Availability.

   Note: (Optional) Click Tap Show List to change the view to a list. To return to the calendar view, click tap Show Graph .

5. Set your availability, as follows:
   • In Status, select one of the following: Available, Preferred Available Employee prefers to work during this time., Preferred , or Unavailable.
   • Enter the Start Time or End Time.
   • (Optional) Click Tap Add Another Timeframe to change your availability for additional segments.

     Example: You are available from 8 AM to 5 PM and unavailable 5 PM to midnight.

   • Select one of the following:

     Merge with Previously Scheduled Availability to maintain your previous availability while adding the changes.

     Replace Previously Scheduled Availability to replace your previous availability entirely with the changes.

6. Click Tap Review.
   1. Toggle between Show List and Show Graph to view your requests in different formats and details.
   2. In either view, edit your request, submit it, or select additional days on the calendar in Show Calendar view. In the Show List view, click Add Days to select additional days to set availability.
7. Click Tap Submit to submit your requests to a manager. The details appear in the panel.

Availability pattern change requests

1. Select the Start Date.
2. In End Date, select Forever or Specify Date and then select the date. In Repeat Every, select the number of days or weeks.
3. Click Tap Next.
4. Select the days of the week or click tap Select All.
5. Click Tap Edit Availability.

   Note: (Optional) Click Tap Show List to change the view to a list. To return to the calendar view, click tap Show Graph .

6. Set your availability, as follows:
   • In Status, select one of the following: Available, Preferred Available, Preferred , or Unavailable.
   • Enter the Start Time or End Time.
   • (Optional) Click Tap Add Another Timeframe to change your availability for additional segments.

     Example: You are available from 8 AM to 5 PM and unavailable 5 PM to midnight.

   • Select one of the following:

     Merge with Previously Scheduled Availability to maintain your previous availability while adding the changes.

     Replace Previously Scheduled Availability to replace your previous availability entirely with the changes.

   • Click Tap Save.
7. Click Tap Review.
   1. Toggle between Show List and Show Graph to view your requests in different formats and details.
   2. You can edit your request, select additional days, or submit the request.
8. Click Tap Submit to submit your requests to a manager. The details appear in the panel.