Cost Centers

The cost center is an attribute on the business structure that allows work to be charged to the company’s General Ledger.

When a cost center is assigned to a location, an employee’s work inherits the cost center when the employee works in that location. Otherwise, cost centers are inherited from the parent. If a cost center is not associated with any parent, then the cost center from the lowest location level of the employee’s primary job is used. You can view the cost center that is assigned to a location in the location list (Business Structure Represents the logical structure of an organization as it concerns staffing. It contains the locations and jobs to which an employee may be assigned. Setup > Jobs and Business Structure). Cost centers are effective dated, therefore ensure the appropriate date is selected in the calendar.

You can also assign time to a specific cost center, for example when you need to charge work to the cost center of the employee’s primary job, or to another paying cost center. You can do this in the Transfer cell of the employee's timecard.

Configuring a cost center is optional.

Note:
  • To use the Transfer option in the timecard an employee must have the Transfers > Perform cost center transfers function access profile enabled or a manager must have the Timecard Editor for Managers > Transfers in Timecard Editor > Perform cost center transfers function access profile enabled.
  • Cost centers are attributes for the hierarchical business structure and can be assigned to locations on a hierarchical business structure.
  1. Click Main Menu > Administration > Application Setup > Business Structure Setup > Jobs and Business Structure.
  2. Click Create .
  3. Enter a name (typically a number) and, optionally, a description.
  4. Click Save.

You can assign a cost center to a location when you add or edit a location. See Add a location or Edit a location.

If you need to assign time to a specific cost center, you can do this in the Transfer cell of the employee's timecard.

  1. Click Main Menu > Administration > Application Setup > Business Structure Setup > Jobs and Business Structure.
  2. Select the cost center from the list, then click Edit .
  3. Make the necessary changes, and click Save.
  1. Click Main Menu > Administration > Application Setup > Business Structure Setup > Jobs and Business Structure.
  2. Select the cost center from the list, then click Edit .
  3. For Inactive, select Yes.
  4. Click Save.