Work with punches (hourly timecard only) - managers

You can add, edit, or delete punches The entries on a timecard that mark the beginning (in-punch) or end (out-punch) of a work interval, such as the beginning of a shift or transfer. in the hourly timecard The type of timecard used by employees who punch in and out several times each day.. Depending on your access rights, you can also:

Enter or edit a punch

The way that you add a punch differs depending on whether you are using the table view or the list view.

To enter or change a punch, click a cell in the In or Out column, enter the time, then click Save .

If you need to add more detail to the punch:

  1. Right-click a cell in the In or Out column. The Punch Actions glance (also known as a contextual callout) Provides information and actions in a dialog box for an item on the screen when the user right-clicks or taps the item. panel opens. If the cell already contains a punch, the glance panel displays the current information about the punch: date, time, override, time zone, exceptions, last edit date and the last person who edited it.
  2. In the Punch Actions glance panel, click tap Edit .
  3. In the Punch panel, enter the following information as needed:
    • Time (hh:mm)* — You cannot leave this field blank.
    • Transfer — Click Tap the arrow to open the Transfer glance panel where you can select the business stsructure, work rule, cost center or labor category for the transfer. Click Tap or Cancel to exit.
    • Override — Select one of the listed overrides.
    • Time Zone — Select the applicable time zone.
    • Cancel Deductions — Select one of the listed deduction rules.
    • Exceptions — If there is an exception in the cell, the exception name is displayed. You cannot edit this.
    • Comments — If there is a comment for the cell, the comment is displayed.
  4. Click Apply.

Note: Punches that cross the day divide Time that defines when one day ends and a new day begins. The day divide is defined in a pay rule. If a shift crosses the day divide, the pay rule defines how the hours are allocated: to the day before, the day after, or to the day on which the worked hour occurred. display in black, along with system-generated midnight day-divide punches regardless of the fixed rule. The totals still display on the days defined by the fixed rule configuration.

  1. Select the appropriate day.
  2. In the time detail panel, add or edit a punch:
    • To add a punch, click Add Punch.
    • To edit an existing punch, select Punch In or Punch Out and click Edit .
  3. In the Punch panel, enter the following information as needed:
    • Time (hh:mm)* — You cannot leave this field blank.
    • Transfer — Click Tap the arrow to open the Transfer panel where you can select the business structure, work rule, cost center or labor category for the transfer. Click Tap or Cancel to exit.
    • Override — Select one of the listed overrides.
    • Time Zone — Select the applicable time zone.
    • Cancel Deduction — Select one of the listed deduction rules.
    • Exceptions — If there is an exception in the cell, the exception name is displayed. You cannot edit this.
    • Comments — If there is a comment for the cell, the comment is displayed.
  4. Click Apply and then click Save.

After you create the punch, you can attach a comment as described in Add comments.

  1. Tap the appropriate day.
  2. In the time detail panel you can add or edit a punch:
    • To add a punch, tap Add Punch.
    • To edit an existing punch, select Punch In or Punch Out, tap Edit . Tap More Actions to add a comment or mark as reviewed.
  3. In the Punch panel, enter the following information as needed:
    • Time (hh:mm)* — You cannot leave this field blank.
    • Override — Select one of the listed overrides.
    • Transfer — Tap the arrow to open the Transfer panel, where you can select the business structure, work rule, cost center or labor category for the transfer. Tap to exit.
    • Time Zone — Select the applicable time zone.
    • Cancel Deduction — Select one of the listed deduction rules.
    • Exceptions — If there is an exception in the cell, the exception name is displayed. You cannot edit this.
    • Comments — If there is a comment for the cell, the comment is displayed.
  4. Tap Apply.

View rounded punches

In the timecard you can toggle the punch display between actual worked punches and rounded punches. This can help to better understand the impact of rounding within the selected timeframe.

To view rounded punches in the timecard, select Rounded Punches on the action bar. The icon changes to the Actual Punches when viewing rounded punches.

Note:
  • The timecard must be in a saved state to view rounded punches.
  • When viewing rounded punches the timecard is ready-only with a gray background and some timecard action bar options are not available.
  • Rounded punch display follows the Round rule assigned in the work rule.

Rounded punch display persists until you select the Actual Punches icon so that you can scroll through employee timecards and keep the rounded punch display.

Delete a punch

In the table view, select the punch, then click Delete on your keyboard.

In the list view, select a punch from the day detail panel and delete it.

In the day detail panel, select a punch and delete it.