Translation - Setup Data

Translation - Setup Data enables you to extend the translations in language packs. Language packs, in general, provide translation of application pages and system data. Translation - Setup Data enables you to translate certain data that you created during setup.

Use the Translation - Setup Data page (Administration > Application Setup > System Configuration > Translation > Setup Data) to select configured data to be translated.

The default, or base language, is typically English but can be any installed language. You can export the Setup data to an Excel file, and send the file to a vendor for translation or have the translation done in-house. Following translation, import the file into the system with the translated values. The system creates a separate spreadsheet for each language.

You can select the following entity types to translate. The fields that are translated for each type are listed.

Note: If you need to revert a translated value to the value in the Original column, remove the translated value in the Translated column and then enter the value from the Original column in the Translated column. If you only clear the value from the Translated column, the Translated value will still be used.

  • Name
  • Abbreviation
  • Name
  • Accrual Code Name; Accrual Code Type; Accrual Reporting Period; Accrual Prior Ending Balance; Accrual Opening Balance; Accrual Ending Balance
  • Prior Period Ending Vested Balance; Prior Period Ending Probationary Balance
  • Opening Vested Balance; Opening Probationary Balance; Ending Vested Balance; Ending Probationary Balance; Available Balance
  • Current Probationary Balance; Current Vested Balance
  • Taken to Date; Earned to Date
  • Planned Takings
  • Pending Grants
  • Date Pattern
  • Reporting Period
  • Target Amount; Actual Amount; Projected Amount
  • Variance
  • Projected - Target
  • Target to Date; Actual to Date
  • Actual - Target to Date; Target - Actual to Date
  • Actual to Date - Period Target; Period Target - Actual to Date
  • Name
  • Name
  • Name
  • Dataview Name
  • Description
  • Column Headings
  • Chart Titles
  • Name
  • Name
  • Name
  • Name
  • Description
  • Name
  • Name 
  • Short Name 
  • Name
  • Description
  • Custom Duration Label
  • Custom Pay Code Label

 

The translations display in the following areas where Request Subtypes are shown:

Administrators

  • Maintenance > Employee Visibility Periods page
  • Maintenance > Employee Visibility Periods > Add Period slider and Edit Period slider in the Request For drop-down list
  • Maintenance > Employee Visibility Periods > View In Calendar in the Request Subtype drop-down list

Employees and Managers

  • Sliders — for Time Off requests, Shift Swap requests, Requests to Cover, Open Shift requests, Self-scheduling requests, Availability Change requests, and Availability Pattern requests
  • My Calendar — on the Events tab and Requests tab for Time Off requests
  • Schedule Planner — for Time Off requests
  • Control Center
  • Dataview Library
  • Name
  • Message
  • SMS Message
  • Labels
  • Values
  • Name

ClosedExample

Use the Export tab to specify the language, country, and entity types to be translated.

The Export tab is active when you open the Translation - Setup Data page.

On the Export tab:

    1. Select the Language to which you want the setup data translated. The data is translated from the default language on your system.
    2. (Optional) Select a Country to make the translation specific to a country when there are variants in the language.

      3. ClosedExamples

    3. Select one or more entity types to be translated. To select all types, click the check box next to Entity Type.
    4. Click Export to create the Excel spreadsheet that contains the data to be translated.
    5. To view the spreadsheet, click the downloaded report file name that displays at the bottom of the browser.
    6. To start again, click Refresh.

After the data in the exported Excel spreadsheet has been translated, use the Import tab to import it into the system.

Note:
  • Any item that is not translated is not added to the translation database during an import.
  • When imported translations are displayed, a localized translation takes precedence over a translation of the same language that does not have a country selected. If neither has been imported, the base language appears.
  1. Click Import.

  2. Click Choose File to find the appropriate Excel spreadsheet, and then click Import.

Note:
  • For best results, import the file that was created during the export function.
  • Modify only the translated text column after an import.
  • If you receive the message "Some Exception Occurred While Processing File", this may be because there are duplicate values in the import file. If there are duplicate values, remove the duplicates or make them unique. Be sure to check all tabs in the import file for duplicate values and correct as needed.